Annual Meeting




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Mid-South Educational Research Association

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Annual Meeting

Call for Proposals and Reviewers

The Call for Proposals and Reviewers has closed.

Proposers and reviewers may access the proposal system here.

Direct all correspondence to the 2018 program chair, Dustin Hebert.

Please review the following sections regarding proposals. A link to submit a proposal can be found in the final section.

Proposals Eligible for Submission

Descriptions of Eligible Proposals

Participation Requirements

Electronic Presentation Equipment

Proposal Timeline

Proposal Submission

Proposals Eligible for Submission

All members of MSERA and others are invited to submit proposals for the following sessions:
  • Discussion/Paper
  • Display/Poster
  • Symposia
  • Training
  • Research in Progress (students only)
Only proposals submitted online via the proposal system (see link at bottom of page) by July 15, 2018, will be considered. Proposals are to be submitted as abstracts.

All submissions for the James E. McLean Outstanding Distinguished Paper Award and the Herbert M. Handley Outstanding Thesis/Dissertation Award must be submitted as a proposal for the Annual Meeting and also follow specific instructions for each award. Click here for specific instructions for each award.

  • Word counts for all proposals except symposia are limited to 300; the symposia limit is 500. 
  • Primary authors will receive notification of receipt of proposals via email generated by the proposal system.
  • Primary authors will receive notification of acceptance of the proposal for conference presentation by September 1, 2018.
  • Primary authors will receive notification of the time and date of their presentation by October 1, 2018. Scheduled presentations will not be changed.
  • All information submitted in a proposal is assumed to be accurate and print-ready. No program proof will be provided to presenters. Proposers must ensure that all information in a proposal is accurate (e.g. spelling or presenters' names, etc.).
  • Only first and last names will be used in the program; therefore, proposers are asked to submit only first and last names. Courtesy titles (e.g. Mr., Mrs. Dr., etc.), academic creditials following a name (e.g. Ph.D., Ed.D., etc.), and middle initials will not be included in the program.
  • Authors of accepted proposals are expected to submit complete manuscripts to be presented no later than November 10, 2018. Submission details will be provided to the primary authors of accepted proposals. All manuscripts must adhere to APA 6th edition format. Multimedia presentation slides are not considered complete manuscripts.
  • Completed manuscripts will be available after the Annual Meeting via the online proceedings.
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Descriptions of Eligible Proposals


Paper presentations are arranged around a general topic. Each participant will make a 10-13 minute presentation. A general discussion will follow the
presentation. Papers may be 1) research, evaluation, or program results; 2) position papers; or 3) reviews of literature.

An abstract for a paper presenting research, evaluation, or program results should include:
  • Problem Statement
  • Brief description of the research that provides the theoretical grounding for the problem
  • Summary of the methodology including a description of data collection, instrumentation, analysis, and sampling
  • Results
  • Conclusions/implications of the study
Evaluation criteria will include those five areas. Abstracts not including this information in sufficient detail to enable reviewers to evaluate the study
adequately are likely to be rejected.

An abstract for a position paper should contain the basic tenets of the position and supporting evidence.

An abstract for a review of literature should include a statement of the problem, method of selecting relevant articles/studies, basic findings, and


Abstracts for displays should include a description of the topic, its significance, and methods used. Currently enrolled undergraduate and graduate students are encouraged to submit displays/ posters. Displays must be free standing. Presenters will be provided a table and chair. No other equipment will be provided (electrical access, easels, display boards, etc.). Displayers will have at least one hour for a session.


Symposia are 50-minute sessions that contain several research papers or presentations on a single topic; panel discussions should be submitted as symposia. Abstracts for a symposium must include an overview, summaries of several papers/presentations, and suggestions for audience participation. The organizer of the symposium must be listed as the primary author. Other authors/presenters should be included in the submission as co-authors. If the organizer presents a paper, he/she should be listed among the co-authors in addition to the listing as primary author.


Offered on pertinent and popular topics, these sessions last one or two hours. Abstracts should include scope of the session, objectives to be covered, and a brief summary of the activities.

Research-in-Progress (RIP) - Graduate Students Only

The Research In Progress (RIP) is an initiative of the Mid-South Educational Research Foundation (MSERF). These sessions are designed for graduate students participating in on-going research or research near completion to have an opportunity to present research projects at various stages of development in an environment conducive to constructive feedback, suggestions for improvement, and ideas for continuation and completion of research projects.

The MSERF provides a monetary award for up to 15 graduate students who have applied for and been selected for presentation in the RIP sessions. In order for those selected to receive the monetary award, students must present their research at the Annual Meeting and be present at that Annual Meeting's business meeting session (typically on the Thursday evening of the Annual Meeting).

An abstract for any RIP session should include as much of the following that is available at the time of submission; however, not all elements are needed to submit for these sessions.
  • Problem Statement
  • Brief description of the research that provides the theoretical grounding for the problem
  • Summary of the methodology including a description of data collection, instrumentation, analysis, and sampling
  • Results
  • Conclusions/implications of the study
Once a student's presentation has been accepted provisionally, the student will be required to submit his/her contact/affiliation information and a letter of support from his/her thesis/dissertation committee and/or chair to the RIP reviewers in order to be eligible for the monetary award.

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Participation Requirements

All presenters must be paid registrants for the Annual Meeting, including co-authors in attendance. All authors/presenters (including co-authors who attend) must check in at the registration desk prior to their presentation(s). Authors/presenters are requested to be consistent in how they list themselves in each proposal, if multiple are submitted. For example, Joan A. Smith should be listed as Joan A. Smith in each proposal containing the same name. Alternate listings for the same individual (Joan A. Smith, J. A. Smith, J. Alice Smith) lead to confusion and should be avoided.

Primary authors/presenters of papers/sessions selected for presentation will be notified by e-mail of their scheduled presentations in the program by October 1, 2018. The e-mail will give the title of the presentation, author(s)/presenter(s), and institution(s) of affiliation exactly as it will appear in the program. The date and time of the presentation will also be given.

An individual may be the primary author/presenter of no more than two discussion papers, displays/posters, symposia, or trainings. An individual may be a co-author/presenter in as many proposals as desired.

Presenters are expected to make their papers/presentations available to attendees by uploading completed manuscripts to the proposal system; instructions will be provided to the primary authors of accepted proposals.

Only completed manuscripts are acceptable for the 2018 Proceedings. Visual aides for a presentation or slides do not constitute a "paper" submission and will not be considered appropriate submissions.

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Electronic Presentation Equipment

A screen and data projector will be available in each meeting room. All other equipment--including laptop computers or tablets--must be provided by each presenter. Again, laptop computers will not be provided. Data projectors will be accompanied with VGA cables (possibly HDMI cables); presenters must provide their own Mac adapters or HDMI cables.

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Proposal Timeline

Tentative Date     Action
March 1, 2018Proposal system opens
July 15, 2018Proposal system closes
September 1, 2018Proposal acceptance decisions sent out
October 1, 2018Presentation date/time notifications sent out
October 15, 2018Annual Meeting early registration ends
November 7-9, 2018Annual Meeting held; on-site registration available
November 8, 2018Presentation of paper awards at Annual Meeting business meeting
November 10, 2018Completed manuscripts of presented papers due
TBA - After Annual MeetingAnnual Meeting proceedings available online

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Proposal Submission

Use the link below to access the proposal system. To create a new proposal, click the MAKE SUBMISSION link. Once a proposal has been submitted, return to the proposal system homepage, and use the other links under the heading AUTHORS to check on the proposal's status, upload manuscripts, or withdraw the proposal. Submitting a proposal is your acknowledgement that you have read and understand all details present above on this Call for Proposals.

The call for proposals has closed.

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