MSERA OPERATIONS MANUAL: Committees

Future Site Selection Committee

Purpose

     The purpose of the Future Site Selection Committee is to select states (cities) that would serve as hosts of the MSERA Annual Meeting.

Responsibilities

     The Future Site Selection Committee will identify the selected state (city) at least three years in advance of the date of the Annual Meeting.

     The committee will include one or more representatives of each member state.

     The selection of the state is restricted to those six MSERA member states: Alabama Arkansas. Kentucky, Louisiana, Mississippi, and Tennessee. In odd-numbered years, the Annual Meeting will be held in member states on a rotating alphabetical basis. A state may pass when its turn occurs in the normal rotation among member sites.

     For even-numbered years, the Future Site Selection Committee will recommend to the Board which state would provide a suitable location for the Annual Meeting.. It has been recommended by the previous committee chair that for a site to be eligible to be considered:

1. A proposal should be submitted to the Future Site Selection Committee.
2. A MSERA member must volunteer to serve as chair of the Local Arrangements Committee because it is crucial that the organization have someone who is willing to assume this responsibility for any site that is chosen.

     To familiarize herself/himself with procedures for submitting sites for consideration, the chair of the Committee should prepare and send to the editor of the MSERA Researcher for publication the following information:

1. State (if a state is already designated) or information that a city in any member state may be considered:
2. Description of the procedure for submitting a city for consideration:

     Areas to be addressed in the proposal:

1. The name of a MSERA member who is willing to assume responsibility as chair of the Local Arrangements Committee
2. Deadline for submission of the proposal
3. Name, address, and telephone number of the chair of the Future Site Selection Committee to whom proposals should be sent.

Sites of Annual Meetings by State Rotation and Volunteered Locations