MSERA's system for selecting a host city for the Annual Meeting requires the Future Site Selection Committee to review proposals submitted and recommend to the Board of Directors host cities for those meetings. Even-numbered years are Board choice years, and proposals from any city in the six-state region can be considered. The rotation for state years and open site years is posted at the bottom of this page. If no acceptable proposals are submitted from those states on those years, then proposals from any city in the six-state MSERA region can be considered.
The Future Site Selection Committee will present its recommendations for meeting sites to the Board of Directors at the fall board meeting.
Want to Submit a Proposal?
MSERA's Annual Meeting usually takes place during the second week in November, with 350-450 members attending. Proposals from the host city should include the following information:
Letter of invitation
Name of MSERA member who will serve as chair of local arrangements
Hotel information (number of rooms, rates, in-house equipment, meeting space, restaurants, parking, transportation, additional services, and amenities)
Airport and airlines information
Local activities and attractions.
Proposals must be submitted to the Future Site Selection Committee by August
(Note: Proposals may be accepted after this date; contact committee co-chair.)
The process for selection is as follows:
1. All proposals are sent to the chair of the future site selection committee
and the executive director.
2. The chair of the future site committee sends them to the committee to consider.
3. The future site committee makes a recommendation to the full board at the November meeting or the Spring board meeting.
4. After a selection by the board, the executive director concludes negotiations with the winning proposal and signs the contract.
Want More Information, or Need to Talk with the Committee Chair?
Contact: Patrick Kariuki
(pnkariuki @ milligan.edu) or
Susan Santoli (ssantoli @ usouthal.edu)
Milligan College University of South Alabama
P. O. Box 309 UCOM 3107
Milligan College, TN 37682-0309 Mobile, AL 36688-0002
(423) 461-8744 (office) (251) 380-2836 (office)
(423) 461-8744 (fax) (251) 380-2758 (fax)
Additional notes: Typical requirements for an MSERA meeting:
Future site selection schedule
2014: Open site year (TN)
2015 State year, LA
2016: Open site year
2017: State year, MS
As a result of board vote, open year site proposals may come from any state (even those not in the MSERA six-state region).
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